Monday, July 01, 2013

LATTICE 2013 - The biggest Lattice conference so far

With 510 registered participants and 476 submitted contributions (not counting the invited plenary talks), LATTICE 2013 is shaping up to be by far the biggest Lattice conference ever (at least so far). While this is of course great news for all lattice people (since it shows the rapid growth of the field) and a great honour for us as organizers, it also means that the parallel programme is under a lot of pressure. We have had to organize additional rooms for parallel sessions and to move some talks to a different topical stream than the one they were submitted under, but in the end there was no way to avoid having to move a few parallel talks to the poster session (which itself is under a lot of pressure given the finite volume of the exhibition hall); if you are one of the authors concerned by such rearrangements, we trust you will understand that there was no other way.

Likewise, we hope that all participants will be forgiving of unavoidable clashes between talks that are of equal interest to them. We have taken great efforts to avoid such situations, but given the various additional constraints (such as speakers only being present for part of the week and sessions likely to meet with greater interest having to be put into larger rooms) it is impossible to avoid all potential clashes. The same applies to those speakers whose requests for a rescheduling of their talk to a more convenient time slot could not be fulfilled -- we have tried our best, but there is a limit to the number of times a programme with seven simultaneous parallel streams forming sixty-six parallel sessions can be rearranged to accommodate a single individual.

The parallel and poster programme is now finalized and will go to the printers soon. The only changes still possible will be cancellations (which we would greatly regret) and swaps (which should be arranged between the two speakers concerned and communicated to us by email to submission@lattice2013.uni-mainz.de). Any such changes received after Wednesday, 3rd July 2013, will not make it into the printed programme, but will of course be shown in the web version and advertized by flyers, slides and pin-board notices during the conference.

Finally, the large number of participants means that some queues at the conference office and at lunchtime will be unavoidable, so a certain amount of patience may be required in these situations. We will try our best to reduce waiting times as much as feasible, but 510 people is quite a lot after all.

We look forward to hosting you all in Mainz!

Friday, June 07, 2013

Lattice 2013 - Upcoming deadline

This is a reminder that the deadline for abstract submission and registration for the LATTICE 2013 conference is at 23:59:59 Mainz local time on Saturday, 15th June 2013. Note that due to time zone differences, German midnight might correspond to an earlier time of day for you.

Please also note that the booking deadline for most of the hotel pre-reservations we have made will also expire on 15th June -- for further information see the conference website. As the pre-reserved rooms may no longer be available after June 15, it might be advisable to make your reservation soon if you wish to take advantage of the special rates arranged for conference participants.

Wednesday, May 01, 2013

Lattice 2013 - Third Circular

Abstract submission for the Lattice 2013 conference, which will be held in Mainz, Germany, from Monday, 29 July 2013, to Saturday, 3 August 2013, is now open. You can follow the "ONLINE REGISTRATION" link from the conference website to submit your abstract, or just follow this link.

Fees and Deadlines

The Early Bird conference fee of EUR 330 is still available until Wednesday, 15 May 2013. After this deadline, the fee rises to EUR 400.

The fee for an accompanying person is EUR 150.

Participants who have been approved for the reduced conference fee are reminded that the reduced fee must be paid by Wednesday, 15 May 2013, and that otherwise the regular fee of EUR 400 will have to be paid.

The deadline for both registration and abstract submission is Saturday, 15 June 2013.

Scientific Programme

We are in the course of arranging an interesting and varied plenary programme.

For more information on the scientific programme please refer to our website, which will be updated regularly.

Travel, Visa and Accommodation

Mainz is located extremely conveniently for international visitors: Frankfurt Airport (FRA), which is served by over 500 flights each day, is located only 30 minutes from Mainz on a direct local train service.

For budget flights from and to many European destinations, the airport Frankfurt-Hahn (HHN, served by Ryanair) is connected to Mainz by a non-stop shuttle bus.

For more details on how to get to Mainz, please refer to our website.

Most participants will not require a visa to enter Germany. If you are unsure whether you might need a visa, please refer to the German Foreign Office website for information.

If you require a visa, please let the LOC know as soon as possible by email to visaletters@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - request for invitation, YOUR NAME" so that we can issue you with a letter of invitation. Please do not forget to include your postal address, and keep in mind that both the international delivery of letters and the processing of visa applications takes some time.

Hotel reservations have to be made directly with the hotel of your choice. Our website provides information and links to local hotels offering special rates for the participants of Lattice 2013. Please note that the deadlines for the booking of accommodation vary between the different hotels.

All on-campus guest rooms are now fully booked. Another low-cost option for participants with very small budgets is the Mainz Youth Hostel, which can be found at the bottom of the "Accommodation" section of our website.

Venue and Organization

A welcome reception and registration will be held on the evening of Sunday, 28 July 2013, from 6:00 pm to 9:00 pm at the bar/restaurant "Proviant-Magazin" in the city centre of Mainz.

The conference programme starts in the morning of Monday, 29 July 2013, and ends at lunchtime on Saturday, 3 August.

The conference will be held on the campus of the University of Mainz, which is conveniently located close to the city centre and can be reached easily using public transportation. A public transportation ticket valid during the conference will be included as part of the name tag.

A conference desk will be open for registration and enquiries during the entire duration of the conference.

Lunch will be served on campus in the university mensa, where a separate seating area for conference participants will be available. Meals will be paid using the mensa card contained in the registration package, which can also be charged and used to pay for snacks at the local cafeteria if so desired.

The afternoon of Wednesday, 31 July has been allocated for excursions, and you will be requested to select your choice of excursion when registering online. Options include guided tours of Mainz, Frankfurt, and Heidelberg, as well as a wine-tasting trip to the Rheingau, and a tree climbing adventure. Please note that for some excursions, only a limited number of places is available and that these will be allocated on a first-come, first-served basis.

The conference dinner will take place at 8:00 pm on Thursday, 1 August at the Electoral Palace ("Kurfürstliches Schloss") in Mainz. Details about the location and menu can be found on our website, where you can also find information about Mainz restaurants, bars and cafes, as well as further touristic opportunities and local attractions.

Contact Information

More information can be found on the conference web site , which is updated regularly.

If you need to contact us, please email the Conference Secretariat.

Other Workshops

Participants of Lattice 2013 might also consider attending the workshop "Extreme QCD (XQCD)", which will be held in Bern/Switzerland, from 5 to 7 August 2013.

Another QCD-related meeting being held in Europe in close temporal proximity to Lattice 2013 will be the workshop on "Nucleon Matrix Elements for New-Physics Searches" at the ECT* in Trento/Italy, from 22 to 26 July 2013.

We are looking forward to seeing you in Mainz.

The Lattice 2013 Local Organizing Committee,
Georg von Hippel, Harvey B. Meyer, Owe Philipsen, Lorenz von Smekal,
Carsten Urbach, Marc Vanderhaeghen, Marc Wagner, Hartmut Wittig (chair)

Tuesday, April 02, 2013

Lattice 2013 - Second Circular

Online registration for the Lattice 2013 conference, which will be held in Mainz, Germany, from Monday, 29 July 2013, to Saturday, 3 August 2013 is now open. You can follow the "ONLINE REGISTRATION" link from the conference website to register, or just follow this link.

Fees and Deadlines

The Early Bird conference fee is EUR 330.

The Early Bird Registration deadline is Wednesday, 15 May 2013.

After the Early Bird deadline, the fee rises to EUR 400.

The fee for an accompanying person is EUR 150.

A reduced conference fee of EUR 200 will be available upon application for students and other participants with very limited financial resources. Please email financial-support@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - reduced fee application, YOUR NAME" to apply.

The deadline for reduced fee applications is Monday, 15 April 2013, and the reduced fee must be paid before Wednesday, 15 May 2013; otherwise the regular Late fee of EUR 400 will have to be paid.

Abstract submission will open on 1 May 2013.

The deadline for both registration and abstract submission is Saturday, 15 June 2013.

Accommodation

Hotel reservations have to be made directly with the hotel of your choice. Our web site provides information and links to local hotels offering special rates for the participants of Lattice 2013.

Please note that deadlines for the booking of accommodation vary among the different hotels, and that the cheaper hotels tend to have earlier deadlines.

A very limited number of guest rooms on campus is available at low cost for participants who have been approved for financial support. Applications for such rooms can be made only after the reduced fee has been paid, and will be filled on a first-come, first-served basis.

Visa Requirements

Germany does not require visas from EU/EEA citizens for stays of any duration or for any purpose. Citizens of Australia, Brazil, Canada, Israel, Japan, New Zealand, South Korea, Taiwan, the US, and some others will also not require a visa for stays of up to 90 days.

More information can be found on the website of the German Foreign Office.

If you require a visa, please let the LOC know as soon as possible by email to visaletters@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - request for invitation, YOUR NAME" so that we can issue you with a letter of invitation.

Please remember that both the delivery of the letter by mail from Germany to your country and the processing of your visa application will take some time.

Venue and Organization

On-site registration and a welcome reception will be held on the evening of Sunday, 28 July 2013, from 6:00 pm to 9:00 pm at the bar/restaurant "Proviant-Magazin" in the city centre of Mainz.

The conference programme starts in the morning of Monday, 29 July 2013, and ends at lunchtime on Saturday, 3 August.

The conference will be held on the campus of the University of Mainz, which is conveniently located close to the city centre and can be reached easily using public transportation. A public transportation ticket valid during the conference will be included as part of the name tag.

Lunch will be served on campus in the university mensa, where a separate seating area for conference participants will be available. Meals will be paid using the mensa card contained in the registration package, which can also be charged and used to pay for snacks at the local cafeteria if so desired.

Social Programme

The afternoon of Wednesday, 31 July has been allocated for excursions, and you will be requested to select your choice of excursion when registering online.

Options include guided tours of Mainz, Frankfurt, and Heidelberg, as well as a wine-tasting trip to the Rheingau, and a tree climbing adventure.

Please note that for some excursions, only a limited number of places is available and that these will be allocated on a first-come, first-served basis.

The conference dinner will take place at 8:00 pm on Thursday, 1 August at the Electoral Palace ("Kurfürstliches Schloss") in Mainz.

For other touristic opportunities and local attractions, please check our web site.

Contact Information

More information can be found on the conference web site, which will be updated regularly.

If you need to contact us, please email the Conference Secretariat.

Other Workshops

Participants of Lattice 2013 might also consider attending the workshop "Extreme QCD (XQCD)", which will be held in Bern/Switzerland, fom 5 - 7 August 2013.

Another QCD-related meeting being held in Europe in close temporal proximity to Lattice 2013 will be the workshop "Nucleon Matrix Elements for New-Physics Searches" at the ECT* in Trento, Italy, from 22 to 26 July 2013.

We are looking forward to seeing you in Mainz.

The Lattice 2013 Local Organizing Committee,
Georg von Hippel, Harvey B. Meyer, Owe Philipsen, Lorenz von Smekal,
Carsten Urbach, Marc Vanderhaeghen, Marc Wagner, Hartmut Wittig (chair)

Thursday, January 31, 2013

Lattice 2013 - First Circular

Lattice 2013, the 31st International Symposium on Lattice Field Theory will be held in Mainz, Germany, from Monday, 29 July 2013, to Saturday, 3 August 2013.

The conference will be held on the campus of the University of Mainz, which is conveniently located close to the city centre and can be reached easily using public transportation. All plenary and parallel sessions will take place in the same building.

Registration and reception will be held on the evening of Sunday, 28 July 2013, from 6:00 pm to 9:00 pm at the bar/restaurant "Proviant-Magazin" in the city centre of Mainz.

The conference programme starts in the morning of Monday, 29 July 2013, and ends at lunchtime on Saturday, 3 August.

Mainz is conveniently located and can be reached in 30 minutes by a direct local train from Frankfurt airport.

More information can be found on the conference web site, which will be updated regularly. If you need to contact us, please email the Conference Secretariat.

Important Deadlines

The Early Bird Registration deadline is Wednesday, 15 May 2013.
The Registration and Abstract Submission deadline is Saturday, 15 June 2013.

Registration and abstract submission will proceed via the conference web page, and an announcement will be made when these features become available.

Hotel reservations have to be made directly with the hotel of your choice. Our web site will provide information and links to local hotels offering special rates for the participants of Lattice 2013. Deadlines for the booking of accommodation vary among the different hotels. Full details will be provided when the list of hotels is online.

Programme

The programme will include plenary talks, parallel talks and a poster session on the following topics:
  • Algorithms and machines
  • Applications beyond QCD
  • Chiral symmetry
  • Hadron spectroscopy and interactions
  • Hadron structure
  • Nonzero temperature and density
  • Standard model parameters and renormalization
  • Theoretical developments
  • Vacuum structure and confinement
  • Weak decays and matrix elements

International Advisory Committee

Gert Aarts (Swansea)
Sinya Aoki (U. Tsukuba and Kyoto U.)
Norman Christ (Columbia U.)
William Detmold (MIT)
Zoltan Fodor (Wuppertal)
Philippe de Forcrand (ETH Zürich and CERN)
Margarita Garcia Perez (IFT Madrid)
Anna Hasenfratz (U. Colorado, Boulder)
James Hetrick (U. Pacific)
Andreas Jüttner (U. Southampton)
David Kaplan (U. Washington)
Andreas Kronfeld (Fermilab)
Weonjong Lee (Seoul National U.)
Derek Leinweber (U. Adelaide)
Nilmani Mathur (Tata Institute Mumbai)
Robert Mawhinney (Columbia U.)
Tereza Mendes (U. São Paulo)
Shigemi Ohta (KEK / Sokendai / RBRC)
Tetsuya Onogi (Osaka)
Kostas Originos (William & Mary / Jefferson Lab)
Dru Renner (Jefferson Lab)
Kari Rummukainen (Helsinki)
Sinead Ryan (Trinity College Dublin)
Stefan Schaefer (CERN)
Stephen Sharpe (U. Washington)
Cecilia Tarantino (U. Roma Tre)

Financial Support

A reduced conference fee will be available for a limited number of students, and for participants with very limited financial resources.

Applicants should send their application (with a brief motivation) by email to financial-support@lattice2013.uni-mainz.de with Subject: "LATTICE2013 - reduced fee application, YOUR NAME". Student applicants should provide proof that they are registered as students during the year 2013 or academic year 2012-2013 and a statement of support by their supervisor, as well as the title of any presentation they intend to give.

The deadline for reduced fee applications is 15 April 2013. Payment of the reduced fee must be received on 15 May 2013 at the latest. After that date the regular late fee has to be paid.

Please note that the reduced fee does not include expenses for travel and accommodation, and that the available number of reduced-fee places is limited; not all applications may be successful.

Travel Information

Frankfurt Airport (FRA), which is served by over 500 flights each day, is located only 30 minutes from Mainz on a direct local train service.

For cheap connections from and to many European destinations, Hahn airport (HHN, served by Ryanair) is connected to Mainz by a non-stop shuttle bus.

Mainz also has excellent railway and motorway connectivity.

A local transportation ticket valid for the duration of the conference in all buses and trams in Mainz and the neighbouring town of Wiesbaden, is included in the registration pack. The registration pack also includes maps of the city and the university campus.

Excursions and Sightseeing

Situated near the UNESCO world heritage site Upper Middle Rhine Valley, Mainz is in its origins a Roman city, which has been an episcopal see since 746 and since 1950 is the capital of the state of Rhineland-Palatinate.

The city is located on the bank of the Rhine. The neighbouring cities of Frankfurt and Wiesbaden are easily accessible via public transportation. The climate is among the warmest and driest in Germany, with average temperatures in July around 24 oC (75 oF) and a low chance of precipitation. The surrounding area is a wine region which is particularly renowned for producing excellent Rieslings.

Mainz by itself offers plenty of opportunities for sightseeing, including the Cathedral with its 10th century bronze gate, the church of St Stephan with its exquisite set of windows designed by Marc Chagall, as well as a number of Roman remains.

Museums in Mainz include the Gutenberg-Museum for the history of printing, and the Romano-Germanic Central Museum with its impressive collection of archaeological finds from the Roman and early medieval periods.

Beyond Mainz, there is Frankfurt with its world-famous museums, among them the Städel, which houses one of Europe's prime art collections including works by Vermeer, Botticelli, Duerer, Monet and Picasso, and the Senckenberg museum of natural history with its outstanding collection of dinosaur skeletons. The Alte Oper (old opera house) is a first-class concert venue.

The afternoon of Wednesday, 31 July has been allocated for excursions, and we are currently in the process of organizing a selection of options.

Other QCD Workshops

Participants of Lattice 2013 might also consider attending the workshop "Extreme QCD (xQCD)", which will be held in Bern/Switzerland, from 5 to 7 August 2013.

Another QCD-related meeting being held in Europe in close temporal proximity to Lattice 2013 will be the workshop "Nucleon Matrix Elements for New-Physics Searches" at the ECT* in Trento, Italy, from 22 to 26 July 2013.

We are looking forward to seeing you in Mainz.

The Lattice 2013 Local Organizing Committee,
Georg von Hippel, Harvey B. Meyer, Owe Philipsen, Lorenz von Smekal,
Carsten Urbach, Marc Vanderhaeghen, Marc Wagner, Hartmut Wittig (chair)