Wednesday, May 01, 2013

Lattice 2013 - Third Circular

Abstract submission for the Lattice 2013 conference, which will be held in Mainz, Germany, from Monday, 29 July 2013, to Saturday, 3 August 2013, is now open. You can follow the "ONLINE REGISTRATION" link from the conference website to submit your abstract, or just follow this link.

Fees and Deadlines

The Early Bird conference fee of EUR 330 is still available until Wednesday, 15 May 2013. After this deadline, the fee rises to EUR 400.

The fee for an accompanying person is EUR 150.

Participants who have been approved for the reduced conference fee are reminded that the reduced fee must be paid by Wednesday, 15 May 2013, and that otherwise the regular fee of EUR 400 will have to be paid.

The deadline for both registration and abstract submission is Saturday, 15 June 2013.

Scientific Programme

We are in the course of arranging an interesting and varied plenary programme.

For more information on the scientific programme please refer to our website, which will be updated regularly.

Travel, Visa and Accommodation

Mainz is located extremely conveniently for international visitors: Frankfurt Airport (FRA), which is served by over 500 flights each day, is located only 30 minutes from Mainz on a direct local train service.

For budget flights from and to many European destinations, the airport Frankfurt-Hahn (HHN, served by Ryanair) is connected to Mainz by a non-stop shuttle bus.

For more details on how to get to Mainz, please refer to our website.

Most participants will not require a visa to enter Germany. If you are unsure whether you might need a visa, please refer to the German Foreign Office website for information.

If you require a visa, please let the LOC know as soon as possible by email to visaletters@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - request for invitation, YOUR NAME" so that we can issue you with a letter of invitation. Please do not forget to include your postal address, and keep in mind that both the international delivery of letters and the processing of visa applications takes some time.

Hotel reservations have to be made directly with the hotel of your choice. Our website provides information and links to local hotels offering special rates for the participants of Lattice 2013. Please note that the deadlines for the booking of accommodation vary between the different hotels.

All on-campus guest rooms are now fully booked. Another low-cost option for participants with very small budgets is the Mainz Youth Hostel, which can be found at the bottom of the "Accommodation" section of our website.

Venue and Organization

A welcome reception and registration will be held on the evening of Sunday, 28 July 2013, from 6:00 pm to 9:00 pm at the bar/restaurant "Proviant-Magazin" in the city centre of Mainz.

The conference programme starts in the morning of Monday, 29 July 2013, and ends at lunchtime on Saturday, 3 August.

The conference will be held on the campus of the University of Mainz, which is conveniently located close to the city centre and can be reached easily using public transportation. A public transportation ticket valid during the conference will be included as part of the name tag.

A conference desk will be open for registration and enquiries during the entire duration of the conference.

Lunch will be served on campus in the university mensa, where a separate seating area for conference participants will be available. Meals will be paid using the mensa card contained in the registration package, which can also be charged and used to pay for snacks at the local cafeteria if so desired.

The afternoon of Wednesday, 31 July has been allocated for excursions, and you will be requested to select your choice of excursion when registering online. Options include guided tours of Mainz, Frankfurt, and Heidelberg, as well as a wine-tasting trip to the Rheingau, and a tree climbing adventure. Please note that for some excursions, only a limited number of places is available and that these will be allocated on a first-come, first-served basis.

The conference dinner will take place at 8:00 pm on Thursday, 1 August at the Electoral Palace ("Kurf├╝rstliches Schloss") in Mainz. Details about the location and menu can be found on our website, where you can also find information about Mainz restaurants, bars and cafes, as well as further touristic opportunities and local attractions.

Contact Information

More information can be found on the conference web site , which is updated regularly.

If you need to contact us, please email the Conference Secretariat.

Other Workshops

Participants of Lattice 2013 might also consider attending the workshop "Extreme QCD (XQCD)", which will be held in Bern/Switzerland, from 5 to 7 August 2013.

Another QCD-related meeting being held in Europe in close temporal proximity to Lattice 2013 will be the workshop on "Nucleon Matrix Elements for New-Physics Searches" at the ECT* in Trento/Italy, from 22 to 26 July 2013.

We are looking forward to seeing you in Mainz.

The Lattice 2013 Local Organizing Committee,
Georg von Hippel, Harvey B. Meyer, Owe Philipsen, Lorenz von Smekal,
Carsten Urbach, Marc Vanderhaeghen, Marc Wagner, Hartmut Wittig (chair)