Tuesday, April 02, 2013

Lattice 2013 - Second Circular

Online registration for the Lattice 2013 conference, which will be held in Mainz, Germany, from Monday, 29 July 2013, to Saturday, 3 August 2013 is now open. You can follow the "ONLINE REGISTRATION" link from the conference website to register, or just follow this link.

Fees and Deadlines

The Early Bird conference fee is EUR 330.

The Early Bird Registration deadline is Wednesday, 15 May 2013.

After the Early Bird deadline, the fee rises to EUR 400.

The fee for an accompanying person is EUR 150.

A reduced conference fee of EUR 200 will be available upon application for students and other participants with very limited financial resources. Please email financial-support@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - reduced fee application, YOUR NAME" to apply.

The deadline for reduced fee applications is Monday, 15 April 2013, and the reduced fee must be paid before Wednesday, 15 May 2013; otherwise the regular Late fee of EUR 400 will have to be paid.

Abstract submission will open on 1 May 2013.

The deadline for both registration and abstract submission is Saturday, 15 June 2013.


Hotel reservations have to be made directly with the hotel of your choice. Our web site provides information and links to local hotels offering special rates for the participants of Lattice 2013.

Please note that deadlines for the booking of accommodation vary among the different hotels, and that the cheaper hotels tend to have earlier deadlines.

A very limited number of guest rooms on campus is available at low cost for participants who have been approved for financial support. Applications for such rooms can be made only after the reduced fee has been paid, and will be filled on a first-come, first-served basis.

Visa Requirements

Germany does not require visas from EU/EEA citizens for stays of any duration or for any purpose. Citizens of Australia, Brazil, Canada, Israel, Japan, New Zealand, South Korea, Taiwan, the US, and some others will also not require a visa for stays of up to 90 days.

More information can be found on the website of the German Foreign Office.

If you require a visa, please let the LOC know as soon as possible by email to visaletters@lattice2013.uni-mainz.de with the Subject: "LATTICE2013 - request for invitation, YOUR NAME" so that we can issue you with a letter of invitation.

Please remember that both the delivery of the letter by mail from Germany to your country and the processing of your visa application will take some time.

Venue and Organization

On-site registration and a welcome reception will be held on the evening of Sunday, 28 July 2013, from 6:00 pm to 9:00 pm at the bar/restaurant "Proviant-Magazin" in the city centre of Mainz.

The conference programme starts in the morning of Monday, 29 July 2013, and ends at lunchtime on Saturday, 3 August.

The conference will be held on the campus of the University of Mainz, which is conveniently located close to the city centre and can be reached easily using public transportation. A public transportation ticket valid during the conference will be included as part of the name tag.

Lunch will be served on campus in the university mensa, where a separate seating area for conference participants will be available. Meals will be paid using the mensa card contained in the registration package, which can also be charged and used to pay for snacks at the local cafeteria if so desired.

Social Programme

The afternoon of Wednesday, 31 July has been allocated for excursions, and you will be requested to select your choice of excursion when registering online.

Options include guided tours of Mainz, Frankfurt, and Heidelberg, as well as a wine-tasting trip to the Rheingau, and a tree climbing adventure.

Please note that for some excursions, only a limited number of places is available and that these will be allocated on a first-come, first-served basis.

The conference dinner will take place at 8:00 pm on Thursday, 1 August at the Electoral Palace ("Kurf├╝rstliches Schloss") in Mainz.

For other touristic opportunities and local attractions, please check our web site.

Contact Information

More information can be found on the conference web site, which will be updated regularly.

If you need to contact us, please email the Conference Secretariat.

Other Workshops

Participants of Lattice 2013 might also consider attending the workshop "Extreme QCD (XQCD)", which will be held in Bern/Switzerland, fom 5 - 7 August 2013.

Another QCD-related meeting being held in Europe in close temporal proximity to Lattice 2013 will be the workshop "Nucleon Matrix Elements for New-Physics Searches" at the ECT* in Trento, Italy, from 22 to 26 July 2013.

We are looking forward to seeing you in Mainz.

The Lattice 2013 Local Organizing Committee,
Georg von Hippel, Harvey B. Meyer, Owe Philipsen, Lorenz von Smekal,
Carsten Urbach, Marc Vanderhaeghen, Marc Wagner, Hartmut Wittig (chair)